RESERVATIONS
Packages > Special Group Offers > 2021 Booking Ahead Offer
 

Time to start “booking” ahead…..confidently!

 

Packages

 

The Greenbrier is ready to put 2020 into our rearview mirror and start making plans for 2021.  We understand there is still uncertainty when it comes to booking groups, so we have just the right offer for you!
 

NEW MEETINGS CONTRACTED BEFORE DECEMBER 31, 2020, AND ACTUALIZING IN 2021 WILL RECEIVE THE FOLLOWING CLAUSES IN THEIR AGREEMENT:

 

No cancellation penalties until 90 days before arrival

  • We understand it is hard to predict the future, but at 90 days from arrival, we should all have a good idea if the program can happen.
  • From the time of the signing of the agreement until 90 days from arrival, if you decide that you cannot have the program, we will allow you to cancel and apply 100% of the deposits towards a program later in 2021 or in 2022.

Increased attrition

  • At 90 days from arrival, you decide to have the meeting but let’s be honest, you have no idea how many people are going to come! 
  • At 90 days we will require a firm room block based on history and current COVID-19 information. 
  • At 60 days from arrival, we will allow you to reduce the block by 20%. 
  • At 30 days from arrival, we will allow you to reduce the block by an additional 10%.
  • At the conclusion of the event, we will allow an additional 10% attrition to help with any last minute cancellations.
 
TERMS & CONDITIONS:
  • Available on new programs only and the use of this offer must be disclosed with the final signed Letter of Agreement.  Offer does not apply to existing executed Letters of Agreement.
  • The number of guaranteed rooms are determined by taking the entire room block(s) and subtracting the allowable attrition.  Example: 1000 rooms may be reduced to 800 at 60 days out.  At 30 days out, the group may reduce the block to 720 (10% of 800) and then the group is still allowed to drop 72 more rooms after the event concludes.  In this example, the group could reduce their block from 1000 to 648 with no attrition penalties.  All reductions in room blocks must be submitted in writing to the sales manager by the corresponding dates.
  • This offer is subject to availability and may change without notice.
  • Standard contract terms and conditions are negotiable dependent on size of program, dates, pattern, etc.
  • Promotion cannot be combined with any other hotel offers.
  • Letter of Agreement must be signed by December 31, 2020 and new event must take place before December 31, 2021.
  • Other restrictions may apply.

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